There’s no doubt that the iPad is the hottest tech gadget in recent memory. It’s not quite a laptop and it’s not quite a phone. So while the iPad is definitely trendy, how can you use it to be more productive?
Today I went to an iPad training session by Julio Ojeda-Zapata (@ojezap on Twitter), a local tech writer for the St. Paul Pioneer and author of “iPad Means Business,” and hosted by FirstTech, an Apple-certified dealer in Uptown Minneapolis. The session highlighted a couple of valuable apps to help turn the iPad into a valuable business tool. Below is an aggregated list of some of their favorite apps and some of my favorite apps.
Apple iWork Suite: If you need to use your iPad for editing and viewing documents, spreadsheets and/or presentations, Apple offers three very high-powered apps based on their iWork suite. Pages ($9.99), Numbers ($9.99) and Keynote ($9.99) offer very similar editing and viewing features as if you were editing and viewing the files on your work computer. All three apps must be purchased separately, so if you only need Pages and Numbers, you don’t also have to pay for Keynote. What I don’t like about the iWork apps is that you have fewer options for transferring your files between your iPad and your computer.
Quickoffice Connect Mobile Suite ($14.99): Personally, I prefer this app to the Apple iWork suite. This Quickoffice suite offers many of the same functions as the iWork Suite, but it’s half the price (it can view/edit documents, spreadsheets and presentations). I also like that Quickoffice offers several more options for transferring files back and forth between your computer and your iPad (more on that later).
GoodReader ($2.99): By default, you can read PDFs on your iPad, but if you want the ability to highlight and make comments on PDFs, you’ll want to download GoodReader from the App Store. At $2.99, it’s an inexpensive app that can help improve your productivity.
Webex (free): If you host or participate in conference calls from the road, you can use the Webex app to host or join Webex conferences. Although the app is free, you must have a Webex account to be able to host a conference. Admittedly, I haven’t used this app yet, but I do have some concerns that it might be difficult to host a Webex conference by sharing your screen and switching between windows/applications. If you have used this app and have experience with it, please share your experiences in the Comments section.
Skype (free): Skype is a terrific program that has become well known for its free video calling services. Obviously due to the iPad’s lack of video camera, video calling is not an option on the iPad. However, if you have an Internet connection (via Wi-Fi or 3G), you can use one of Skype’s other main features: the ability to make phone calls. Now in reality, Skype really only makes sense if you’re concerned about using your cell minutes, out of cell range or if you left your phone at home.
Penultimate ($0.99): Penultimate is a fun little app that turns your iPad into a traditional notepad. You can write or doodle on the screen as if it was your notebook with either your finger or a stylus. I’m thinking about ditching my notebook and using the Penultimate app to take my notes from now on. You can even choose to write/sketch on plain paper, lined paper or graph paper. How fun is that?!
Adobe Ideas (free): Adobe Ideas is a free app that allows you to doodle with a variety of tools. Very similar to the Penultimate app, the Adobe Ideas app allows you to jot down your brilliant idea and save it before you lose the idea.
Dragon Dictation (free): If you’ve used your iPad for 10 minutes, you’ve noticed that it can be a little cumbersome to hash out a blog post or a long email. Until now. Dragon Dictation is an iPad app developed by Dragon software, the industry leader in speech-to-text software. Just tap the screen to record and speak into the microphone (the small pinhole next to the headphone jack). Dragon Dictation will do the rest. Though not foolproof, the Dragon Dictation app does a pretty thorough job at transcribing. Once you’ve finished dictating, you can quickly share your note via Facebook, Twitter or email, as well as copy it to another app.
Square (free): If you’ve ever needed to accept credit card payments on the go, Square can be a nifty app. When you signup for a Square account and download the app, Square will send you a free credit card reader that attaches to your iPad’s microphone jack. Once you’re all setup, you’ll be able to accept credit card payments without contracts or subscriptions.
Google Docs (free): One of the major reasons that the iPad is not considered a computer is the lack of file storage. Because the iPad doesn’t have a hard drive, files must be stored within each app. This can make it difficult to create a file on your computer and view/edit it on your iPad. Google Docs is a web-based solution with a built-in editor. Although not the most glamorous editor, you can edit your files in the browser. This allows you to work on the files on your computer as well as your iPad. Because this is a browser-based solution, you’ll need to have Wi-Fi or 3G access. If you have a Wi-Fi iPad and you are going into an area where you won’t have Wi-Fi access, Google Docs might not be the best option.
Dropbox (free): Dropbox is by far my favorite way to work on files on my computer and my iPad. After setting up a Dropbox account, you can add a Dropbox folder on any device you’d like. Dropbox automatically synchs all of my Dropbox folders on all of my devices so I can edit the file on device and pick up where I left off by using another device. You’ll need Internet connectivity to synch the Dropbox files, but once they are synched, the files will be available for editing offline. Many of the more popular file editing apps offer Dropbox compatibility, so Dropbox offers some universality. Dropbox works on a freemium business model, which means that they offer a free service, but they also have paid plans as well. The free plan offers 2GB worth of storage, which will hold plenty of files.
WordPress (free): I’d be remiss if I didn’t mention the WordPress app for iPad. You can quickly access all of the normal admin functions of all of your WordPress blogs. You can view your blog’s dashboard, write posts and moderate comments. If you blog with WordPress, this is a necessary (and super handy) app.
So there you have it. For under $20, you can outfit your iPad to improve your productivity. Now you have a great excuse to get an iPad for “business purposes.” You’ll even have enough money left in your app budget to hook up your iPad with a version of Angry Birds. Talk about improving productivity!
Did I miss any apps? How do you use the iPad to increase your productivity? I’d love to get your thoughts in the comments below.